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RVE : EV Charging Integration & Automated Special Charges

 

RVE EV Charging Integration & Automated Special Charges

Overview

Current Challenge

  • Receive monthly electricity consumption reports from RVE.
  • Pay the total electricity bill to Hydro-Québec without clear visibility of individual usage.
  • Manually match charging stations to parking spaces and condo owners.
  • Create manual Special Charge invoices for reimbursement.

What’s New

  • Automatically retrieve EV charging units and their consumption data.
  • Map RVE charging units to UpperBee parking spaces.
  • Link parking spaces to the appropriate condo owners.
  • Automatically calculate reimbursement amounts.
  • Generate prefilled Special Charge invoices.

Key Benefits for Property Managers

1. Full Visibility of EV Consumption

  • Track exactly which owner used how much electricity.
  • Access detailed consumption data per charging unit.
  • Maintain accurate records for transparency and auditing.

2. Automated Billing Process

  • Eliminate manual matching between RVE reports and parking spaces.
  • Automatically calculate charges using the configured cost per kWh.
  • Prefill Special Charge invoices with accurate consumption data.

3. Time Savings

  • Significantly reduce administrative workload.
  • Generate charges in just a few clicks.
  • Avoid repetitive manual invoice creation.

4. Increased Accuracy

  • Minimize human error in consumption calculations.
  • Ensure consistent rate application.
  • Automatically associate charges with the correct unit owner.

5. Improved Financial Transparency

  • Residents are billed strictly based on their own usage.
  • Each invoice is generated individually.
  • Residents cannot view other residents’ usage or billing information.

Feature Details

1. RVE Integration Setup

API Key Configuration

  • Enter and save an RVE API key.
  • Validate credentials instantly.
  • Invalid → A warning message is displayed (e.g., “Invalid credentials. Please check your key.”)
  • Expired or revoked → The system alerts the user to re-authenticate.
  • The API key expires or is rotated.
  • The integration is manually disconnected.
  • The token is revoked.
  • RVE enforces new permission scopes.

 

 

2. Parking Space Mapping

  • The system retrieves parking space and charging unit data from RVE.
  • The Property Manager maps each RVE charging unit to an UpperBee parking space.
  • Each parking space is linked to a specific condo unit owner.
  • A global cost per kWh can be configured (one price applied to all units).
  • Charging Unit Name / ID
  • Building Name
  • Consumption data
  • Searching users by name or unit number.
  • Manual mapping and reassignment when necessary.
  • Manual update checks for new charging units.

 

3. Charge RVE – Automated Billing Workflow

 

Step 1 – System Sync

  • The system checks for newly added charging units since the last sync.
  • If new units are detected:
    • The Property Manager is notified.
    • They are redirected to the RVE Settings page to complete the configuration.
  • If no new units are found:
    • A popup allows optional date range selection.
    • The system retrieves usage data from RVE for the selected period.

Step 2 – Data Display

  • Resident Name
  • Parking Unit Number
  • Building Information
  • Consumption data
  • Billing status (if already billed for the selected date range)

 

Step 3 – Proceed to Special Charges

 

Special Charges – Single User Billing (MVP)

Default Prefilled Fields

  • Date: Automatically set to the current date
  • Invoice Number: Automatically generated
  • Identifier: “RVE Charges”
  • Description: Prefilled with RVE ID, charging unit name, usage amount, and date range
  • Quantity: Set to 1 by default
  • Price: Automatically calculated (kWh × configured price per kWh)
  • Total Price: Automatically calculated
  • Billed Account: Automatically loads the unit account associated with the selected user

 

Error Handling & Reliability

API Errors

  • If errors occur during the RVE API call, they are displayed in a prompt window.
  • A direct link allows the user to navigate to the RVE Mapping section to resolve the issue.

Unlinked Account

  • The system prompts the Property Manager to enter their RVE credentials.
  • A direct link redirects them to the RVE Mapping setup page.

 

Business Impact

  • Reduced operational overhead
  • Faster billing cycles
  • Improved financial accuracy
  • Transparent and fair cost distribution
  • Increased owner satisfaction